Office Coordinator Vacancy

We are seeking to recruit an Office Coordinator to join our administration team.

We offer a competitive salary with flexible working and provide our staff with a generous rewards package including 10% bonus, 5% company pension, health insurance and access to a portal of benefits on successful completion of a probation period.

Role
You will provide admin support to an office of c. 40 engineers under the supervision of the Operations Manager. Tasks will include (but are not limited to):

·Answering the phone and greeting clients on reception

·Overseeing the use of conference and meeting rooms

·Processing post (incoming and outgoing)

·Assist in coordinating diaries of team members and directors

·Assist in coordinating team/client events and socials

·Booking travel and accommodation as required

·Running monthly Workflow Max reports

·Managing office stationery and supplies

·Following current filing systems and creating new ones where appropriate

·Monitoring current office systems and supporting setting up new ones as required

·Supporting technical teams in data collection and report writing/formatting

·Supporting technical teams with printing and folding drawings

·Supporting invoicing and financial systems

·Creating social media content and updating the website

·Anything else commensurate with the level of the job

Person Specification
You will need to have:

·GCSE Grade 4-5 in Maths and English minimum

·Excellent written and spoken communication skills

·Professional levels of communication skills to staff and clients.

·Good working knowledge of Microsoft Office in particular Word, Excel and Outlook

·Prompt Timekeeping and ability to manage own time/work-load

·Efficiency and ability to work to tight deadlines

·Ability to prioritise tasks in a busy office environment

·A self-starter with good self-motivation

·Enthusiasm with a willingness to learn

·Ability to work as part of a team

If you are interested in applying, please send a CV and covering letter detailing your qualifications, experience and what you feel you can contribute to our Operations Manager Lilli; lilli.webb@awpexeter.com.